PT Associate Producer Music Theatre Education Programs - NW Chicago

ASSOCIATE PRODUCER
Schoolsite Programs, Kids Company, Summer Camps

Windy City Performs, Chicago's fastest growing professional theatre and performing arts conservatory, is looking for a part-time, permanent Associate Producer, to start immediately. This is a new position.

***NOTE: We are very interested in interviewing candidates who also my want to be considered for regular or resident contractor work in any of the following areas: Technical Direction, Scenic Design, Lighting Design, Costume Design, Stage Manager or ASM, or teaching in our Conservatory.

The Associate Producer will serve as the glue for three of our non-ticketed programs:

Schoolsites: We have contracts with 16 public and private schools in NW Chicago, where we transplant our Youth Company model to the schools, and ending in a final production that is semiproduced with costumes, props, some scenic elements, and live musical accompaniment.  Some of the schools now have 1st and/or 2nd grade programs, which are reduced script and less-produced version of the Schoolsite program. 

Kids Company: Our mini-programs for Pre-K, K, 1st and 2nd grades. These shows generally take place on the set of our Youth, Teen or Mainstage shows, but require their own coordination and TLC. 

Summer Camps:  We have a variety of 1-, 2-, 3- and 4-week day camps that each has a final presentation.  The Associate Producer will lead the production coordination for the non-ticketed summer camps.

This position will start at 15 hours per week, preferably Tuesday, Thursday and Friday afternoons during the summer.  We expect there will be overages on summer camp final showing weeks. During the months of January, February, May and June, the Associate Producer will be involved in Schoolsite final shows, and the hours will likely increase to 20-25 hours per week during those times.  During the schoolyear, this position should expect to work 2 Saturday mornings per months as part of their schedule. 

Reports to the Production Manager. Indirectly supervised by the Managing Director.

Collaborates with Education Programs Manager, and Artistic Director.  Also works closely with Schoolsite liaisons/building principals, and teachers/directors of the various programs during load-in and showing periods. 

Pay starts $13.50/hour.

Anticipated starting schedule: 15 hours per week.  See above for additional info. 

***NOTE: We are very interested in interviewing candidates who also my want to be considered for regular or resident contractor work in any of the following areas: Technical Direction, Scenic Design, Lighting Design, Costume Design, Stage Manager or ASM, or teaching in our Conservatory.

 

ANTICIPATED KEY JOB FUNCTIONS:

Specific duties in each functional area include the following.  This list may not be complete.

Customer Service

  • Develop excellent relationships with constituents:  office staff, teachers, schoolsite personnel, parents and students.
  • Everyone in the office may be asked to sell tickets or process enrollment-related functions from time to time.  

Schoolsites

  • Plan for the schoolsites in advance of the start of the Fall and Spring programs.  Planning generally begins about 3-4 months in advance.
  • Meet with Artistic Director to plan the artistic vision of the Fall and Spring schoolsites.  The Artistic Director will develop staging solutions, special effects ideas, specialty scenic, furniture and props ideas – all of which is prescribed and communicated to the teaching artists at Staff Training and throughout the rehearsal and tech processes.
  • Coordinate the hiring of designers and builders (scenic and props), as well as the costumer, for the Fall and Spring Schoolsite programs. Supervise their work and ensure deadlines and budgets are met.
  • Based on the scripts being used, create the props list to share with Props Designer.
  • Get to know each of the Schoolsite performance spaces; assess the needs of the space to make the show successful.
  • Plan for the storage and transportation of the designed production elements. 
  • Recruit personnel needed to execute the build, transportation, load-in, set-up and strike of the Schoolsite production elements.  Personnel may include paid overhire and volunteers. 
  • Create load-in and load-out schedule, and confirm details with each schoolsite liaison/building principal. 
  • Liaise with schools who have tech clubs or crew students.
  • Load-in and load-out costumes, scenic, props, other elements at each school.  Prefer the Associate Producer is the driver of the Company van for load-ins and load-outs.
  • Attend some performances (this responsibility shared with other team members) to help teachers, trouble-shoot programs, represent the Company and introduce the program to the audience, and to help organize the post-show pack-up to prep for load-out. 
  • Other related duties as requested.​

Kids Company

  • Serve as main production contact to the teachers for these lightly-produced programs.
  • Meet with Artistic Director to plan the artistic vision of the Fall and Spring Kids Co shows.  The Artistic Director will develop staging solutions, special effects ideas, specialty scenic, furniture and props ideas – all of which is prescribed and communicated to the teaching artists at Staff Training and throughout the rehearsal and tech processes.
  • Based on the scripts being used, create the props list to source or borrow props.
  • Plan for the sharing of resources with the Mainstage, Youth or Teen production that is occupying the space during the Kids Co performance time.  Generally, costumes and props and use of the set are involved. 
  • Recruit personnel needed to help backstage and with any special production needs for these shows.    
  • Attend the 2 or 3 Kids Company performances (on Saturday mornings at the end of the session) to run the lighting board and solve problems.   
  • Following the show, clean-up/strike costumes, props, etc; return the borrowed/shared resources. 
  • Other related duties as requested.​

Summer Camps

  • ​Serve as main production contact to the teachers for these lightly-produced programs.  Specifically, Ages 4-5 camps, Ages 5-6 camps, Ages 7-9 camps.  There will be overlap with the ticketed shows, and the Production Manager will sort out problems or challenges that come up.
  • Meet with Artistic Director to understand the artistic vision of the Summer Camps.  The Artistic Director will develop staging solutions, special effects ideas, specialty scenic, furniture and props ideas – all of which is prescribed and communicated to the teaching artists at Staff Training and throughout the rehearsal and tech processes.
  • Based on the scripts being used, create the props list to source or borrow props.
  • Plan for the sharing of resources with the Mainstage, Youth or Teen production that is occupying the space during the Summer Kids performance time.  Generally, costumes and props and use of the set are involved. 
  • Recruit personnel needed to help backstage and with any special production needs for these shows.    
  • Attend the final performances of these camps, generally on Thursday or Friday afternoons, various weeks in the summer.     
  • Following the show, clean-up/strike costumes, props, etc; return the borrowed/shared resources. 
  • Assist the Production Manager and other personnel in other tasks related to the successful mounting of all summer camps, including the ticketed ones. 
  • Other related duties as requested.​

General Production Support

  • Support the continued organization of the basement props, costume, lumber and furniture storage.
  • Assist with strikes shows, as needed.
  • Assist with  upkeep of the theatre space when needed. 
  • Assist with any other administrative tasks that fall under the Production Management area. 
  • Occasionally serve as a board operator, run crew, or stage manager for other programs, scheduled in advance.
  • Other related duties as requested.​

Administration & Collaboration

  • Assist with creation of systems and processes which will help the Company continue to grow.
  • Provide excellent customer service to those who visit or call the office.
  • Support the recruitment efforts of the Company by occasionally attending open houses, community events, summer festivals, etc. on behalf of the Company.
  • Serve in Saturday morning rotation at theatre to answer parent questions and assist teachers; about every other Saturday, in a rotation with other team members. 
  • ​Participate in Staff meetings on a regular basis.   
  • Assist with supervision of administrative or production interns that may be hired for summer and beyond. 
  • Other related duties as requested.​
Requirements
Skills & Qualifications: 
Skills & Qualifications: 

PREFERRED QUALIFICATIONS

  • College degree in performing arts, education or similar.
  • At least one year successful production-related experience in professional or educational theatre (including internships).=
  • Ability to pass criminal background check.
  • Availability for the posted scheduled hours:
    • This position will start at 15 hours per week, preferably Tuesday, Thursday and Friday afternoons during the summer.  We expect there will be overages on summer camp final showing weeks. During the months of January, February, May and June, the Associate Producer will be involved in Schoolsite final shows, and the hours will likely increase to 20-25 hours per week during those times.  During the schoolyear, this position should expect to work 2 Saturday mornings per months as part of their schedule.

DESIRED PERSONAL AND PROFESSIONAL ATTRIBUTES

Extremly personable, friendly, welcoming.

Great public speaking skills - you may be welcoming families to events and talking about our programs to constituents and possible new families and schoolsites. 

Professional appearance and demeanor.

Ability to work on projects independently, meet deadlines, and have the highest commitment to getting things done correctly.

Ability to solve problems and develop solutions collaboratively with team members and supervisor. 

Exceptional proofreading skills, commitment to the highest level of accuracy in written communications to constituents, especially parents.  The interview will include writing samples. 

Technologically saavy, ability to learn new systems quickly. 

Understanding of performing arts, theatre, and arts education.

Basic understanding of all the areas of production: scenic, props, lighting, costumes, sound.

Ability to understand multiple levels of programs. 

Ability to remain positive and cool under constantly changing circumstances and multiple deadlines. 

Commitment to helping our Company continue to grow.  We are hoping to find someone who will stay with us for a longer term, increasing hours and responsibilities as we continue to develop this new position.

To Apply: 

TO APPLY, SEND RESUME AND LETTER OF INTEREST TO:

Allyce Torres, Managing Director, at:  employment@windycityperforms.org

We will be interviewing candidates on a rolling basis until the position is filled.

 

 

***NOTE: We are very interested in interviewing candidates who also my want to be considered for regular or resident contractor work in any of the following areas: Technical Direction, Scenic Design, Lighting Design, Costume Design, Stage Manager or ASM, or teaching in our Conservatory.

 

WE ALSO HAVE A NEW EDUCATION PROGRAMS MANAGER POSITION POSTED ON THIS SITE - CHECK IT OUT!

Contact Information
Contact Name: 
Allyce Torres, Managing Director / Assoc Dean
Contact Phone Number: 
3123243700
Organization: